{"product_id":"eu-gdpr-data-mapping-records-of-processing-ropa-management-system","title":"EU GDPR Data Mapping \u0026 Records of Processing (ROPA) Management System","description":"\u003cp\u003e\u003cem\u003eAn editable system that takes an organisation from data discovery to a signed-off Article 30 record of processing activities, for controllers and processors.\u003c\/em\u003e\u003c\/p\u003e\n\u003ch2\u003eOverview\u003c\/h2\u003e\n\u003cp\u003eA record of processing is only as good as the discovery behind it. Records written from memory in one sitting soon drift from what the organisation actually does. This system starts with structured discovery across departments and systems, builds inventories and data-flow maps, and only then completes the record.\u003c\/p\u003e\n\u003cp\u003eSeparate workbooks hold the controller record and the processor record, each with a completion guide and validation checklist. Every field is mapped to Article 30, and what the Article requires is separated from good practice, field by field. The small-organisation exemption is treated as something to assess, not assume, and has its own assessment. Change control, audit and reconciliation tools keep the record aligned with real processing.\u003c\/p\u003e\n\u003cp\u003eThe system rests on Regulation (EU) 2016\/679 (GDPR), Article 30. EDPB and Article 29 Working Party guidance is cited at document and section level and marked for verification against the published versions. Standard contractual clauses under Commission Implementing Decision (EU) 2021\/914 are referred to, not reproduced. AGS is independent and is not affiliated with the European Commission, the European Data Protection Board or any supervisory authority. Regulations are referenced by citation.\u003c\/p\u003e\n\u003ch2\u003eWhat this system covers\u003c\/h2\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eGovernance:\u003c\/strong\u003e policy, procedure, role appointment forms, controller and processor role determination, escalation and document control.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eDiscovery:\u003c\/strong\u003e questionnaires for departments, HR, marketing, CCTV, websites, mobile apps, cloud, AI, paper records and shadow IT, with interview guides.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eInventories and flows:\u003c\/strong\u003e data inventories, registers for special-category, criminal-offence and children's data, and data-flow templates.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eRecords of processing:\u003c\/strong\u003e controller and processor ROPA workbooks with completion guides, validation checklists and an exemption assessment.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eLawful basis:\u003c\/strong\u003e assessments including legitimate interests and the Article 9 and Article 10 conditions.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eRecipients, transfers and retention:\u003c\/strong\u003e recipient and transfer registers, retention and security records, and risk tools.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eChange and reconciliation:\u003c\/strong\u003e change control, matrices, reconciliation tools and audit checklists.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eWorked examples:\u003c\/strong\u003e completed fictional sets for a Dutch e-commerce controller, a SaaS processor and a professional services LLP.\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch2\u003eWho it's for\u003c\/h2\u003e\n\u003cp\u003eControllers, joint controllers and processors in the EU and EEA, including employers, e-commerce, professional services, technology and SaaS, healthcare and education. DPOs, privacy leads, compliance managers, consultants and internal audit teams use it. The implementation plans set out a 90-day path from a standing start to an approved, evidenced record.\u003c\/p\u003e\n\u003cp\u003eIt is designed as the companion of the EU GDPR Privacy Notice \u0026amp; Transparency Management System, which builds notices from the record this system produces.\u003c\/p\u003e","brand":"Apex Global Solutions AGS","offers":[{"title":"Default Title","offer_id":57395124666708,"sku":"AGS-19-007","price":850.0,"currency_code":"USD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/1052\/4996\/4372\/files\/AGS-19-007.png?v=1790973739","url":"https:\/\/agskits.com\/products\/eu-gdpr-data-mapping-records-of-processing-ropa-management-system","provider":"Apex Global Solutions","version":"1.0","type":"link"}