EU GDPR Data Protection Impact Assessment (DPIA) Management System
EU GDPR Data Protection Impact Assessment (DPIA) Management System
An editable system for running data protection impact assessments under the GDPR, from screening to approval, prior consultation and review.
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Built and reviewed with our methodology. Read it
By document type
| Category | Files |
|---|---|
| Manuals | 3 |
| Policies | 4 |
| Procedures & SOPs | 8 |
| Plans & Programmes | 20 |
| Forms & Records | 116 |
| Checklists & Audit Tools | 25 |
| Registers, Logs & Matrices | 54 |
| Job Descriptions & Organisation | 1 |
| Training & Awareness | 5 |
| Guides & Work Instructions | 9 |
| Tools & Workbooks | 3 |
| Other Documents | 23 |
Key documents
| Reference | Document | Format |
|---|---|---|
| AGS-DPIA-POL-02 | DPIA Policy | Word |
| AGS-DPIA-PRO-02 | DPIA Procedure | Word |
| AGS-DPIA-MAN-06 | Privacy Risk Assessment Methodology | Word |
| AGS-DPIA-PRO-07 | Privacy Risk Treatment Procedure | Word |
| AGS-DPIA-QUE-03 | DPIA Screening Questionnaire | Word |
| AGS-DPIA-REG-10 | DPIA Register | Excel |
- Need the complete document list? Request it — same day
- Want to check the quality first? Preview free samples
Overview
A DPIA is meant to shape a project before it launches, not to justify it afterwards. This system runs the assessment as an eleven-step lifecycle, from screening to approval, prior consultation with the supervisory authority under Article 36 where it is needed, then monitoring and review. Each step has defined inputs, outputs and evidence.
Screening works against Article 35, the WP248 criteria and the national lists. A privacy risk method with harm catalogues and rating criteria assesses risk to individuals without inventing numeric thresholds. DPO advice is recorded separately from management decisions, so the record shows who advised and who decided. Scenario annexes cover high-risk processing such as employee monitoring, CCTV, biometrics, AI and machine learning, health data, children, cookies, cloud services and international transfers.
The system rests on Regulation (EU) 2016/679 (GDPR), Article 35 and Article 36, with the WP248 Rev.01 guidelines, which the European Data Protection Board has endorsed, used throughout. Further EDPB guidance, including its guidelines on Article 25, is cited at section level. The national lists of processing that requires a DPIA, published by each supervisory authority, are not supplied, so you check the list that applies to you. AGS is independent and is not affiliated with the European Data Protection Board or any supervisory authority. Regulations are referenced by citation.
What this system covers
- Governance: DPIA policy, procedure, governance framework, review panel terms, a DPO role statement, escalation and record control.
- Screening: a screening questionnaire and criterion-specific assessments.
- Describing the processing: processing description and data-flow templates, and a technology architecture questionnaire.
- Necessity and risk: necessity and proportionality, a privacy risk methodology with harm catalogues and rating criteria, and risk treatment.
- Safeguards and consultation: safeguards, processor safeguards, and consultation and prior consultation records.
- Scenario annexes for high-risk processing, from employee monitoring and biometrics to AI, children's data and transfers.
- Assurance: audit tools, matrices, a metrics dashboard, gap analysis, readiness tools and completed fictional DPIAs with mixed outcomes.
Who it's for
Controllers and joint controllers, and processors assisting with DPIAs under Article 28. It is written for small and medium organisations and scales to large and regulated ones. Worked examples include AI-assisted recruitment, a mobile health app, CCTV, e-commerce behavioural advertising and SaaS analytics.
A DPO who advises on DPIAs can pair it with the EU GDPR Data Protection Officer (DPO) Management System.
Everything you get
Every toolkit gives you a full set of working documents for your standard, ready to edit and use.
Native Microsoft files. Add your logo and adapt every document to how you work.
Your full toolkit arrives as a ZIP the moment payment clears.
One purchase covers everyone in your organisation. No per-seat fees.
Built by people who run real audits, so the content matches what assessors check.
One payment, perpetual licence for your organisation. No subscriptions, no renewals.
Full refund if your files are faulty, incomplete or not as described and we can't put it right
Frequently asked questions
What exactly do I receive?
A downloadable ZIP containing the full set of ready-to-use documents for this toolkit — manuals, procedures, forms, records, checklists, guidance and training material, all in editable Word and Excel format. The exact document count is shown at the top of this page.
Are the documents really editable?
Yes. Every file is native Microsoft Word or Excel — no locked PDFs. Add your logo, change wording, and tailor the content to your organisation. The toolkit is yours to keep and reuse.
Does this certify my organisation?
No. These are documentation toolkits aligned to the relevant standard to help you prepare. Certification itself is issued by an accredited certification body after their audit. Our toolkits give you a strong, audit-ready starting point.
How is it delivered?
Instantly and digitally. There's no physical shipment — you download the files right after payment and receive a backup link by email.
Do I get updates?
Yes. If we revise this toolkit, you're entitled to the updated version at no extra cost — just contact us with your order details.
What is your refund policy?
These are digital products, so once a toolkit has been downloaded we cannot take it back. If you have not downloaded yet, contact us and we will cancel the order and refund you in full. We also refund in full if the files are damaged, incomplete, or not what the product page described.
Cannot find your standard?
Tell us which scheme you work to. We will point you to the right toolkit.
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