EU GDPR Privacy Notice & Transparency Management System
EU GDPR Privacy Notice & Transparency Management System
An editable system for building, delivering and evidencing GDPR privacy notices, drafted from your own record of processing rather than from template text.
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Written and reviewed by practising specialists. Who writes this
Built and reviewed with our methodology. Read it
By document type
| Category | Files |
|---|---|
| Manuals | 2 |
| Policies | 3 |
| Procedures & SOPs | 7 |
| Plans & Programmes | 3 |
| Forms & Records | 24 |
| Checklists & Audit Tools | 14 |
| Registers, Logs & Matrices | 30 |
| Training & Awareness | 3 |
| Guides & Work Instructions | 13 |
| Tools & Workbooks | 1 |
| Other Documents | 4 |
Key documents
| Reference | Document | Format |
|---|---|---|
| AGS-PNT-POL-001 | Transparency and Privacy Notice Policy | Word |
| AGS-PNT-PRO-001 | Privacy Notice Development and Approval Procedure | Word |
| AGS-PNT-PRO-002 | Notice Delivery Procedure | Word |
| AGS-PNT-TPL-003 | Model Customer and E-Commerce Privacy Notice | Word |
| AGS-PNT-FRM-002 | Article 13 Notice Content Builder | Word |
| AGS-PNT-REG-010 | Privacy Notice Inventory | Excel |
- Need the complete document list? Request it — same day
- Want to check the quality first? Preview free samples
Overview
A privacy notice copied from another website describes someone else's processing. This system builds notices from the organisation's own record of processing activities. Content builders and checklists work through Articles 12 to 14 provision by provision, and a reconciliation matrix checks each notice against the record field by field.
Model notices cover the common audiences: employees, candidates, customers, website visitors, people filmed by CCTV, suppliers, children, mobile app users, professional clients, patients, members and donors. A short-form first layer, a cookie notice and an Article 14 message complete the set. Delivery is treated as a process with evidence: layered and just-in-time delivery, records that the notice was given, decisions on when to re-notify, and informing people whose data was not collected from them.
The system rests on Regulation (EU) 2016/679 (GDPR), Articles 12 to 14, with the Article 29 Working Party transparency guidelines (WP260 Rev.01), which the European Data Protection Board has endorsed, cited as guidance. National ePrivacy positions are left for you to add. AGS is independent and is not affiliated with the European Data Protection Board or any supervisory authority. Regulations are referenced by citation.
What this system covers
- Governance: a transparency policy, a notice development and approval procedure, governance structure and escalation.
- Content: Article 13 and Article 14 content checklists and content builders.
- Audiences and collection points: audience identification and collection-point registers.
- Model notices for each common audience, with drafting notes, for example on consent, health data and monitoring in the employee notice.
- Delivery and evidence: layered and just-in-time delivery, delivery evidence and re-notification decisions.
- Cookies and Article 14: a cookie notice module and an Article 14 notification module.
- Assurance: change control, notice audits, ROPA-to-notice reconciliation, matrices and completed fictional example sets.
Who it's for
Any controller that must inform data subjects, including employers, retail, professional services, SaaS, healthcare, education, membership bodies and charities. Processors use it for their own controller-side processing. DPOs, marketing and product teams, and consultants are the main users.
It is the companion of the EU GDPR Data Mapping & Records of Processing (ROPA) Management System, which produces the record the notices are built from. Rights handling is covered by the EU GDPR Consent & Data Subject Rights Management System.
Everything you get
Every toolkit gives you a full set of working documents for your standard, ready to edit and use.
Native Microsoft files. Add your logo and adapt every document to how you work.
Your full toolkit arrives as a ZIP the moment payment clears.
One purchase covers everyone in your organisation. No per-seat fees.
Built by people who run real audits, so the content matches what assessors check.
One payment, perpetual licence for your organisation. No subscriptions, no renewals.
Full refund if your files are faulty, incomplete or not as described and we can't put it right
Frequently asked questions
What exactly do I receive?
A downloadable ZIP containing the full set of ready-to-use documents for this toolkit — manuals, procedures, forms, records, checklists, guidance and training material, all in editable Word and Excel format. The exact document count is shown at the top of this page.
Are the documents really editable?
Yes. Every file is native Microsoft Word or Excel — no locked PDFs. Add your logo, change wording, and tailor the content to your organisation. The toolkit is yours to keep and reuse.
Does this certify my organisation?
No. These are documentation toolkits aligned to the relevant standard to help you prepare. Certification itself is issued by an accredited certification body after their audit. Our toolkits give you a strong, audit-ready starting point.
How is it delivered?
Instantly and digitally. There's no physical shipment — you download the files right after payment and receive a backup link by email.
Do I get updates?
Yes. If we revise this toolkit, you're entitled to the updated version at no extra cost — just contact us with your order details.
What is your refund policy?
These are digital products, so once a toolkit has been downloaded we cannot take it back. If you have not downloaded yet, contact us and we will cancel the order and refund you in full. We also refund in full if the files are damaged, incomplete, or not what the product page described.
Cannot find your standard?
Tell us which scheme you work to. We will point you to the right toolkit.
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