Fragrance Compliance Management System aligned to IFRA Standards (51st Amendment)
Fragrance Compliance Management System aligned to IFRA Standards (51st Amendment)
An editable compliance system for companies that create, buy or use fragrance mixtures, built on the IFRA Standards (51st Amendment).
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Written and reviewed by practising specialists. Who writes this
Built and reviewed with our methodology. Read it
By document type
| Category | Files |
|---|---|
| Manuals | 1 |
| Procedures & SOPs | 4 |
| Forms & Records | 5 |
| Checklists & Audit Tools | 6 |
| Registers, Logs & Matrices | 3 |
| Training & Awareness | 4 |
| Guides & Work Instructions | 1 |
Key documents
| Reference | Document | Format |
|---|---|---|
| M-01 | Master IFRA Compliance Manual | Word |
| P-01 | Formula Review and Ingredient Screening Procedure | Word |
| P-03 | Natural Complex Substances and Essential Oils Protocol | Word |
| P-04 | Certificate of Conformity Verification Procedure | Word |
| F-01 | Product Categorization and Exposure Form | Word |
| R-02 | Formula Compliance Matrix | Word |
- Need the complete document list? Request it — same day
- Want to check the quality first? Preview free samples
Overview
A fragrance that breaks an IFRA restriction can stop a product launch or a customer order. Each formula has to be checked against prohibitions, restrictions and specifications for the product category it will be used in, including what natural ingredients contribute. Customers then expect a Certificate of Conformity that holds up.
This system makes that work routine. Products are placed in their IFRA categories, and formulas are screened for prohibitions, maximum acceptable concentrations per category, specifications, contributions from natural ingredients and Schiff bases, and flavour status for lip and oral products. Worked maximum-dosage calculations use clearly labelled illustrative values, not IFRA limits. Supplier certificates are verified, and when you supply a fragrance mixture yourself, you complete IFRA's own Certificate of Conformity template without changing its wording.
The IFRA Standards themselves are not included. The system points you to IFRA's free online Standards Library, and to the IFRA Guidance Tables for the full lists of product types. It draws on the IFRA Code of Practice (April 2021) and tracks IFRA Amendments, with a watch-list and readiness checklist for the 52nd Amendment. IFRA does not certify products or issue certificates, and the system sets out the wording to avoid when describing compliance. Standards are referenced by number and title only, and no standard text is included. AGS is independent and is not affiliated with IFRA.
What this system covers
- Product categorisation: a guide to placing each product in its IFRA category, pointing to the IFRA Guidance Tables for product types.
- Formula screening: a formula review form with a contribution table and a per-category maximum dosage calculation.
- Natural ingredients: a procedure for natural ingredient contributions, using ISO 9235 nomenclature for identification.
- Certificates of Conformity: supplier certificate verification, and completion rules for IFRA's template when you are the supplier.
- Amendment tracking: a process for following IFRA Amendments, with a 52nd Amendment watch-list and implementation checklist.
- Audit and CAPA: internal audit checklists covering the whole system, with corrective and preventive action.
- Training and competence: a four-level training and competence scheme with training documents.
- Other regulatory checks: EU cosmetic and allergen rules, including Regulation (EU) 2023/1545 and Regulation 1223/2009, named as separate checks outside IFRA.
Who it's for
Fragrance houses and manufacturers or marketers of fragranced consumer products, in any country. Roles run from the Managing Director and Regulatory Affairs to perfumers, purchasing, the QC laboratory and sales.
It pairs with the IMS Cosmetics (ISO 9001, ISO 22716, ISO 15378, ISO 22715, GSO 1943/2528/2005), which covers cosmetic GMP, while this system covers fragrance safety limits.
Everything you get
Every toolkit gives you a full set of working documents for your standard, ready to edit and use.
Native Microsoft files. Add your logo and adapt every document to how you work.
Your full toolkit arrives as a ZIP the moment payment clears.
One purchase covers everyone in your organisation. No per-seat fees.
Built by people who run real audits, so the content matches what assessors check.
One payment, perpetual licence for your organisation. No subscriptions, no renewals.
Full refund if your files are faulty, incomplete or not as described and we can't put it right
Frequently asked questions
What exactly do I receive?
A downloadable ZIP containing the full set of ready-to-use documents for this toolkit — manuals, procedures, forms, records, checklists, guidance and training material, all in editable Word and Excel format. The exact document count is shown at the top of this page.
Are the documents really editable?
Yes. Every file is native Microsoft Word or Excel — no locked PDFs. Add your logo, change wording, and tailor the content to your organisation. The toolkit is yours to keep and reuse.
Does this certify my organisation?
No. These are documentation toolkits aligned to the relevant standard to help you prepare. Certification itself is issued by an accredited certification body after their audit. Our toolkits give you a strong, audit-ready starting point.
How is it delivered?
Instantly and digitally. There's no physical shipment — you download the files right after payment and receive a backup link by email.
Do I get updates?
Yes. If we revise this toolkit, you're entitled to the updated version at no extra cost — just contact us with your order details.
What is your refund policy?
These are digital products, so once a toolkit has been downloaded we cannot take it back. If you have not downloaded yet, contact us and we will cancel the order and refund you in full. We also refund in full if the files are damaged, incomplete, or not what the product page described.
Cannot find your standard?
Tell us which scheme you work to. We will point you to the right toolkit.
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