Event Sustainability Management System (ISO 20121:2024)
Event Sustainability Management System (ISO 20121:2024)
Built to the 2024 rewrite of ISO 20121 rather than retrofitted from the 2012 edition, and organised around the event lifecycle from concept to legacy.
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By document type
| Category | Files |
|---|---|
| Manuals | 2 |
| Policies | 1 |
| Procedures & SOPs | 14 |
| Forms & Records | 12 |
| Checklists & Audit Tools | 5 |
| Registers, Logs & Matrices | 2 |
| Training & Awareness | 2 |
| Guides & Work Instructions | 2 |
Key documents
| Reference | Document | Format |
|---|---|---|
| AGS-ESMS-MAN-01 | Event Sustainability Management Manual | Word |
| AGS-ESMS-PRO-08 | Operational Planning & Control — Sustainable Event Delivery | Word |
| AGS-ESMS-PRO-03 | Issue Identification, Evaluation & Risks and Opportunities | Word |
| AGS-ESMS-PRO-09 | Supply Chain Management & Sustainable Procurement | Word |
| AGS-ESMS-FRM-12 | Sustainable Event Plan (SEP) | Word |
| AGS-ESMS-FRM-02 | Issue Identification & Evaluation Register | Word |
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Overview
ISO 20121 was rewritten in 2024, and the new edition puts markedly more weight on the governing principles of sustainable development, on the engagement of interested parties, and on the legacy an event leaves behind. This system is written to that edition directly. The Event Sustainability Management Manual and Sustainable Development Policy set the apex position on stewardship, inclusion, integrity and transparency, while the ESMS Scheme supplies the process map, documentation pyramid and implementation roadmap.
An event is then treated as a lifecycle from concept and planning through procurement, delivery, closure and legacy, with a control at each stage. Issue identification feeds materiality, sustainable procurement puts criteria and supplier evaluation ahead of signature, operational planning and control governs delivery through the Sustainable Event Plan, and evaluation tests the outcome against the objectives set at the outset. A gap analysis checklist against ISO 20121:2024 fixes the starting position.
What this system covers
- Governing principles and issue identification — materiality, risks and opportunities under the 2024 edition
- Context and interested parties — stakeholder registers, engagement and communication records
- Sustainable event delivery — operational planning and control from concept to closure, driven by the Sustainable Event Plan
- Supply chain and procurement — supplier sustainability evaluation and venue criteria applied before commitments are made
- Human and child rights — the social issues an organiser must address across its event supply chain
- Legal and other requirements — a maintained register with periodic compliance evaluation
- Evaluation and improvement — post-event evaluation against objectives, internal audit, management review and corrective action
Who it's for
Event organisers, venue operators, exhibition and conference companies, sports and cultural bodies and event agencies working towards ISO 20121:2024 certification, most often because a public-sector or international tender names the standard as a condition of bidding. They finish with sustainability written into how each event is planned, procured, delivered and closed, and a trail an auditor or client can follow.
Everything you get
Every toolkit gives you a full set of working documents for your standard, ready to edit and use.
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Frequently asked questions
What exactly do I receive?
A downloadable ZIP containing the full set of ready-to-use documents for this toolkit — manuals, procedures, forms, records, checklists, guidance and training material, all in editable Word and Excel format. The exact document count is shown at the top of this page.
Are the documents really editable?
Yes. Every file is native Microsoft Word or Excel — no locked PDFs. Add your logo, change wording, and tailor the content to your organisation. The toolkit is yours to keep and reuse.
Does this certify my organisation?
No. These are documentation toolkits aligned to the relevant standard to help you prepare. Certification itself is issued by an accredited certification body after their audit. Our toolkits give you a strong, audit-ready starting point.
How is it delivered?
Instantly and digitally. There's no physical shipment — you download the files right after payment and receive a backup link by email.
Do I get updates?
Yes. If we revise this toolkit, you're entitled to the updated version at no extra cost — just contact us with your order details.
What is your refund policy?
These are digital products, so once a toolkit has been downloaded we cannot take it back. If you have not downloaded yet, contact us and we will cancel the order and refund you in full. We also refund in full if the files are damaged, incomplete, or not what the product page described.
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