IFS Logistics v3 Management System Toolkit
IFS Logistics v3 Management System Toolkit
Received, held, loaded, handed over: a third-party operator is judged on the records it holds at those four points.
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Written and reviewed by practising specialists. Who writes this
Built and reviewed with our methodology. Read it
Read the guide: A Complete Guide to IFS Logistics: Protecting Product Integrity in Transit and Storage
By document type
| Category | Files |
|---|---|
| Manuals | 3 |
| Procedures & SOPs | 26 |
| Forms & Records | 38 |
| Checklists & Audit Tools | 8 |
| Registers, Logs & Matrices | 1 |
| Training & Awareness | 6 |
| Guides & Work Instructions | 4 |
Key documents
| Reference | Document | Format |
|---|---|---|
| AGS-QM-01 | Quality & Product Safety Manual | Word |
| AGS-PR-03 | Hazard Analysis & Risk Assessment (HACCP) | Word |
| AGS-PR-16 | Receipt, Storage & Dispatch of Goods | Word |
| AGS-PR-17 | Transport | Word |
| AGS-FM-29 | Vehicle Transport Loading Inspection | Word |
| AGS-CL-01 | IFS Logistics v3 Self-Assessment Checklist | Word |
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Overview
A logistics provider creates none of the product it is judged on. IFS Logistics version 3 is built around that fact, covering transport, storage, distribution, loading and unloading for food and non-food goods in frozen, chilled and ambient regimes. It is written for the middle of the chain: warehouses, cold stores, hauliers and distribution operators, where safety and quality are preserved rather than created.
The requirements are the familiar IFS ones, but the question they answer here is narrower: how a provider evidences control over goods it never owns. That means monitored temperature regimes with a documented response when one drifts; traceability that survives consolidation, part-loads and cross-docking; contamination control while stock sits under someone else's name; and the management of outsourced services, because subcontracted transport remains the provider's answer to its customer. It is designed to sit alongside IFS Food and IFS Broker so assurance runs continuously along the chain, and IFS standards are recognised within the GFSI framework where benchmarked.
What this system covers
- Goods receipt and despatch: inspection on arrival, product identification and rejection of loads that fail.
- Temperature and condition control across frozen, chilled and ambient stock, with monitoring records.
- Transport — vehicle condition, loading discipline and the handover points where custody changes hands.
- Product handling and contamination control in storage, picking and consolidation.
- Traceability tested against recall, with product defence and fraud mitigation for goods held for others.
- Contract agreement and the control of suppliers, service providers and subcontracted transport or storage.
- Premises and infrastructure, staff hygiene and facilities, cleaning and disinfection, and waste management.
Who it's for
Third-party logistics providers, cold-store operators and distribution businesses reach for this when a customer makes an IFS certificate a condition of trade, or a tender assumes one is already held. For the quality or operations manager the first work is scoping: which sites, which product categories, which temperature regimes, which parts subcontracted. The audit then meets a hazard analysis matched to real handling steps, and traceability across every stage in the provider's care.
Everything you get
Every toolkit gives you a full set of working documents for your standard, ready to edit and use.
Native Microsoft files. Add your logo and adapt every document to how you work.
Your full toolkit arrives as a ZIP the moment payment clears.
Any of your staff, at any of your own sites. No per-seat fees.
Sector specialists author each toolkit. A principal reviewer with more than twenty years reviews it.
One payment, perpetual licence for your organisation. No subscriptions, no renewals.
If a document is wrong, missing or not as described, tell us within 14 days. We fix it or refund you.
Frequently asked questions
What exactly do I receive?
A downloadable ZIP containing the full set of ready-to-use documents for this toolkit — manuals, procedures, forms, records, checklists, guidance and training material, all in editable Word and Excel format. The exact document count is shown at the top of this page.
Are the documents really editable?
Yes. Every file is native Microsoft Word or Excel — no locked PDFs. Add your logo, change wording, and tailor the content to your organisation. The toolkit is yours to keep and reuse.
Does this certify my organisation?
No. These are documentation toolkits aligned to the relevant standard to help you prepare. Certification itself is issued by an accredited certification body after their audit. Our toolkits give you a strong, audit-ready starting point.
How is it delivered?
Instantly and digitally. There's no physical shipment — you download the files right after payment and receive a backup link by email.
Do I get updates?
Yes, for 12 months. Fixes and revisions to this toolkit are free for 12 months from your order. Email us with your order number to get them.
What is your refund policy?
If a document is wrong, missing or not as described, tell us within 14 days of your order. We fix it or refund you. If you have not downloaded yet, we can cancel the order and refund you in full. We don't refund a change of mind after download. See the Refund policy.
Cannot find your standard?
Tell us which scheme you work to. We will point you to the right toolkit.
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