GSTC MICE Event Sustainability Management System
GSTC MICE Event Sustainability Management System
Each event is designed, built, run and dismantled within weeks, and this system makes its sustainability repeatable across all of them.
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Written and reviewed by practising specialists. Who writes this
Built and reviewed with our methodology. Read it
Read the guide: GSTC MICE criteria: what must venues, event organisers and events meet?
By document type
| Category | Files |
|---|---|
| Manuals | 2 |
| Policies | 1 |
| Procedures & SOPs | 22 |
| Forms & Records | 22 |
| Checklists & Audit Tools | 7 |
| Registers, Logs & Matrices | 14 |
| Training & Awareness | 5 |
| Guides & Work Instructions | 6 |
Key documents
| Reference | Document | Format |
|---|---|---|
| AGS-SM-01 | Sustainability Management Manual | Word |
| AGS-PR-09 | Venues and Temporary Structures | Word |
| AGS-PR-08 | Destination and Site Selection | Word |
| AGS-PR-10 | Sustainable Procurement | Word |
| AGS-FM-13 | Event Sustainability Plan | Word |
| AGS-RC-13 | Sustainability KPI Dashboard | Word |
- Need the complete document list? Request it — same day
- Want to check the quality first? Preview free samples
Overview
Meetings, incentives, conferences and events put their impact somewhere other than a permanent site: in a venue booked for three days, a temporary structure, a catering contract and the materials that leave as waste. This system applies the GSTC Industry Criteria to that reality for convention centres, event venues, professional conference organisers, destination management companies and MICE service providers of varying scale. It aligns closely with ISO 20121, the international event sustainability management system standard, so tourism sustainability and recognised event-management practice run from a single set of documents.
Content follows the four GSTC pillars: sustainable management through an event sustainability policy and plan, socioeconomic impacts supporting local suppliers and communities, cultural heritage protection, and environmental management of energy, water, waste, materials, catering and the greenhouse gas emissions associated with events. Procedures reach into destination and site selection, venues and temporary structures, sustainable procurement, stakeholder collaboration, staff engagement, risk and crisis management, legal compliance and transparent reporting to clients. Records work per event and in aggregate — an event register, event risk assessments, energy and water monitoring, waste, a greenhouse-gas inventory, attendee feedback and a KPI dashboard — so a tender response can be answered with measured figures rather than statements of intent.
What this system covers
- Destination and site selection — assessing venues, temporary structures and the constraints they impose
- Event planning — the event sustainability plan, with objectives and targets set before build begins
- Procurement and materials — supplier and venue evaluation, sustainable sourcing and material choices
- On-site resources — energy and water monitoring, waste streams and the greenhouse-gas inventory
- Accessible and inclusive events — delegate experience, attendee feedback and grievance routes
- Local economy and culture — local suppliers, community contributions and heritage considerations
- Client reporting — per-event records, KPI dashboard and transparent post-event disclosure
- Assurance — legal compliance, risk and crisis management, internal audit and management review
Who it's for
Venue operations and sustainability managers, professional conference organisers and destination management companies whose corporate and public-sector clients now score sustainability inside the tender rather than asking about it afterwards. GSTC recognises standards and accredits certification bodies rather than certifying operators, so the aim is a system that withstands independent assessment and client scrutiny. Working through it leaves an organiser with a policy, an assessed supply chain, event-by-event evidence and a self-assessment against the MICE standard ready for the next bid.
Everything you get
Every toolkit gives you a full set of working documents for your standard, ready to edit and use.
Native Microsoft files. Add your logo and adapt every document to how you work.
Your full toolkit arrives as a ZIP the moment payment clears.
Any of your staff, at any of your own sites. No per-seat fees.
Sector specialists author each toolkit. A principal reviewer with more than twenty years reviews it.
One payment, perpetual licence for your organisation. No subscriptions, no renewals.
If a document is wrong, missing or not as described, tell us within 14 days. We fix it or refund you.
Frequently asked questions
What exactly do I receive?
A downloadable ZIP containing the full set of ready-to-use documents for this toolkit — manuals, procedures, forms, records, checklists, guidance and training material, all in editable Word and Excel format. The exact document count is shown at the top of this page.
Are the documents really editable?
Yes. Every file is native Microsoft Word or Excel — no locked PDFs. Add your logo, change wording, and tailor the content to your organisation. The toolkit is yours to keep and reuse.
Does this certify my organisation?
No. These are documentation toolkits aligned to the relevant standard to help you prepare. Certification itself is issued by an accredited certification body after their audit. Our toolkits give you a strong, audit-ready starting point.
How is it delivered?
Instantly and digitally. There's no physical shipment — you download the files right after payment and receive a backup link by email.
Do I get updates?
Yes, for 12 months. Fixes and revisions to this toolkit are free for 12 months from your order. Email us with your order number to get them.
What is your refund policy?
If a document is wrong, missing or not as described, tell us within 14 days of your order. We fix it or refund you. If you have not downloaded yet, we can cancel the order and refund you in full. We don't refund a change of mind after download. See the Refund policy.
Cannot find your standard?
Tell us which scheme you work to. We will point you to the right toolkit.
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